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Cavaliers Athletics

Jefferson Forest High School


Cavaliers Athletics

Jefferson Forest High School

Cavaliers Athletics

Jefferson Forest High School

JF Athletic Handbook

Jefferson Forest

High School


Athletic Department Handbook




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Table of Contents


Athletic Department Welcome                              3

Boosters                                    7

Handbook Philosophy                                7

JFHS Administration                                4

JFHS Bell Schedule                                 6             

JFHS Who’s Who                                 6

Bedford County Schools Administrative Organization                7

Code of Parent Conduct                                8

Code of Student Conduct                            9

College Planning                                10

Concussion Information                                 27

Division Calendar                                 5

Duties of the Athletic Director                            12

Duties and Responsibilities of the Athletic Trainer                    13

Duties and Responsibilities of Coaches                        13

Equipment: Distribution and Return                        16

Finances and Fundraising                            16

Hazing                                        17

Injuries and the Training Room                            17

Insurance                                    18

Seminole District, Conference 24 and 4A North Region Schools             4

Legal Duties of Coaches                             15

Locker Rooms                                    18

Practice Information                                19

Sexual Harassment                                20

Team Selection                                    22

Ticket Prices and Season Passes                        26

Transportation                                    23

Virginia High School League                            24

Coaching Rules Clinics                             24

Eligibility                                24

Out Of Season Practice                             26

Weather Related Topics                                21

Heat and hydration                            22

Inclement weather and game administration                 21

    Lightning                                21


August 28, 2017

Welcome to the Jefferson Forest High School athletic program!


We are excited about the upcoming year and look forward to great success. Consistent with our county focus, Learn. Inspire. Challenge. Create., we will strive to build upon past achievements.  Last year we had another banner year in athletics and academics with multiple teams and individuals earning district, conference, region, and state honors.  With increasingly high participation numbers, we hope to build on our successes in the past and reach a new level of achievement this year.


Jefferson Forest High School recognizes the value of extracurricular activities and the important role activities play in facilitating the development of an engaged, dynamic, and well-balanced student body. The athletics department at Jefferson Forest High School, through the diverse group of activities offered, will seek to develop an athletic organization with an active and involved membership that is concerned with the total development of the student-athlete regardless of gender, race, socio-economic status, or activity. The athletic department will encourage and support the physical, mental, and emotional development of Jefferson Forest High School’s student-athletes by facilitating improved relationships between athletes, parents, coaches, teachers, administrators, and the community. Research overwhelmingly shows that students involved in extracurricular activities have improved attendance, a higher grade point average, an increased graduation rate, and increased levels of success after high school.


The extracurricular activities at Jefferson Forest High School are an integral part of the comprehensive educational program offered in the Bedford County School System. It is the opinion of the JFHS athletic department that the skills developed are directly transferable to areas outside interscholastic activities. Students involved in extracurricular activities will undoubtedly have an improved high school experience through the relationships and skills developed during participation. Lessons in sportsmanship, teamwork, competition, health, fitness, and self-sufficiency during victory, and defeat are an important part of the Cavalier experience.


Jefferson Forest High School has an outstanding tradition of excellence and achievement in extracurricular activities. Interscholastic activities are voluntary and a privilege at JFHS, not a right. The JFHS athletic department will place primary emphasis on academic achievement and sportsmanship. If a student-athlete is identified by a parent, teacher, coach, or administrator as having academic or behavioral concerns, the athletic department will proactively seek appropriate measures to address and accommodate the needs of our student-athletes.


We encourage you to support the JFHS athletics program at home and on the road. Please support our student athletes by joining us in the PTA, Athletic Boosters program, and by showing Cavalier Pride at the events.


Thanks for your support,

Ben Martin

Athletic Director


Jefferson Forest High School Administrative Team


Principal:             Dr. Lee Ann Calvert

Assistant Principal:         Troy Doss

Assistant Principal:        Jean-Marie Johnston

Assistant Principal:        Donnie Norman

Athletic Director:        Ben Martin

Athletic Trainer:            Kurt Thiele

Athletic Phone:             434-525-2674

Athletic Fax:            434-525-0106


Website:   or




Jefferson Forest High School is a member of the Seminole District, Class 4 Region D, and Group 4A of the Virginia High School League, Inc.  Class 4 Region D consists of the following schools:


Jefferson Forest

Amherst County E.C. Glass Charlottesville

G.W. Danville

Liberty Christian  Salem Blacksburg
Pulaski County


Carroll County Bassett William Byrd



Jefferson Forest High School

2016-2017 Bell Schedule





Warning Bell

7:55–8:50                            (55 min)

Zero Period

8:20–8:50                            (30 min)

Breakfast served


  8:55 – 9:48                    (53 min)

     9:48 – 9:58                        (10 min)

First Period

Instructional Time

Moment of Silence and Pledge of Allegiance and Announcements

 10:04 -11:13

     10:04 – 10:59                (55 min)

     10:59 – 11:13                   (14 min)

Second Period    

Instructional Time

Channel One  and Free Reading on Friday’s      

11:19–12:12                        (53 min)

Third Period

Fourth Period Class Time

Lunch Rotation

    12:43–  1:38                    (55 min)

12:12–12:38     First Lunch           (26 min)

    12:18–12:43                    (25 min)

     1:13–  1:38                    (25 min)

12:43– 1:08      Second Lunch     (25 min)              

    12:18– 1:13                  (55 min)

 1:13-  1:38     Third Lunch            (25 min)

1:44–2:37                            (53 min)

    1:44 – 2:35                       (51 min)

  2:35 – 2:37

Fifth Period

Instructional Time

Afternoon  Announcements

2:43–3:35                              (52 min)

Sixth Period





Dr. Lee Ann Calvert


Assistant Principals

Troy Doss



Jean-Marie Johnston



Donnie Norman


Athletic Director

Dr. Dan Pritchard


Administrative Assistant

Sandy Eanes

Ext. 101

School Secretary

Gail Austin

Ext. 100

Attendance Secretary

Laura Leftwich

Ext. 104


Tami Thomas

Ext. 105


Pat Hooper

Ext. 135

Counseling Department

Guidance Office

Ext. 103

Guidance Coordinator

Elizabeth Newby

Ext. 112

School Nurse

Ginny Reynolds

Ext. 125

School Resource Officer

Deputy Ryan Hilbish


The Jefferson Forest High School Athletics Handbook


The Jefferson Forest High School Athletic Department Handbook is designed to provide basic information on the operation of the athletic department.  This information will allow members of the athletic department to perform their duties according to the policies of Jefferson Forest High School, the Bedford County Public Schools, and the Virginia High School League, Inc.  The purpose of this handbook is to outline the basic policies of the athletic department while allowing coaches the greatest possible autonomy to manage their program in the way that best suits the needs of the participants.


Bedford County Public Schools Administrative Organization


The Bedford County School Board is the ruling agency for Jefferson Forest High School. The School Board is responsible for interpreting the needs of the schools and developing and implementing policies and regulations in accordance with state and local statutes.


Dr. Douglas Schuch, the Superintendent of Schools, is responsible for the administration of the County schools according to adopted policies, rules, and regulations.


Dr. Lee Ann Calvert, Jefferson Forest High School principal, is the official representative of the school and is directly responsible for the conduct of the athletic affairs at Jefferson Forest High School.  The principal is the official representative of the school in matters dealing with the Seminole District, 4A North Region, and the Virginia High School League, Inc.  


John Otey, the Athletic Director, is directly responsible to the school principal.  The Athletic Director’s primary responsibility is the administration and supervision of the interscholastic athletic program for Jefferson Forest High School.  


Head varsity coaches are responsible to the Athletic Director for the total operation of their respective programs. They shall act as official representatives of Jefferson Forest High School as they carry out their duties.  The head coach shall determine team selections fairly and positively, encourage athletes to reach their potential in academics and athletics, exhibit appropriate conduct, and regularly stress the ideals of good sportsmanship and enforcement of school policies.


Varsity assistant, junior varsity, and middle school coaches are directly responsible to the head varsity coach and perform duties outlined by the head varsity coach.  Many of the responsibilities of a head varsity coach are applicable to assistant and junior varsity coaches, as they are an extension of the head varsity coach in the implementation of their respective sports programs.




The purpose of a booster club shall be to promote athletics at Jefferson Forest High School through activities that are consistent with the educational philosophy of the Bedford County Public Schools including, but not limited to, the following:

  1. Develop an organization with an active and involved membership that is concerned with the total athletic program and all of its participants regardless of gender, race, socio-economic status, or chosen sports activity.

  2. Encourage and support the academic endeavors of JFHS student athletes.

  3. Promote school spirit and sportsmanship and encourage attendance at all JFHS athletic events.

  4. Provide supplemental financial support for the various athletic activities and improvement projects at JFHS.

  5. Support the JFHS Athletic program in all areas related to sports promotion and development by facilitating improved relationships between athletes, coaches, teachers, administrators, parents and the general public.


Parents and coaches are encouraged to take advantage of every opportunity to work with the booster club and its fund raising projects. All fund raising projects must receive prior approval of the school administration. Booster clubs generally provide funds to help purchase equipment, warm-ups and uniforms, pay for team meals, and to supplement travel funds that provide transportation for longer trips.


BCPS Policies


K - School - Community Relations









Code of Virginia, 1950, as amended, section 22.1 126


Last Revised

June 26, 2014


To provide guidance to all employees and the public on who and what may be received as a gift to Bedford County Public Schools.


I.    Policy Statement


Any gift to any school or for any school purpose shall vest in the School Board unless inconsistent with the terms of the gift. The School Board shall have the ultimate authority to accept or reject any gift and/or modify the terms thereof as a condition of acceptance. Any item donated for school purposes or use shall remain the property of the Board, although it may be used by individual teachers, students and staff.


Any gift which exceeds the fixed asset limit of $5000.00, including in-kind donations, must be approved by the school board prior to acceptance.  If an outside group wishes to establish a fundraiser to support a project which will exceed the fixed asset limit, the project must first be approved by the school board prior to the beginning of any fundraising activity.


When any real or personal property is given to and accepted by the Board, it shall be vested in the Board unless inconsistent with the terms of the gift, devise or bequest, and shall be managed and applied by the Board according to the wishes of the donor or testator. The Board shall, in addition to the regular settlement it is required to make of all school funds, settle annually before the commissioner of accounts so far as the management of the property bequeathed or devised is concerned.


In the case of any change in the boundaries of the division, the Board shall make provision for continuing the fulfillment of the purposes of the donor as far as practicable and settlement shall be made as provided for above.


Legal Refs.:     Code of Virginia, 1950, as amended, section 22.1 126


Code of Parent Conduct


Both parenting and coaching can be extremely difficult during athletic participation. Parents have the right to understand what expectations are placed on their student athlete when they become involved in our program. This begins with clear communication from the coach of your child’s program.


Communication you should expect from your child’s coach:

  1. Philosophy of the coach.

  2. Expectations the coach has for your child, as well as all the participants in the program.

  3. Locations and times of all practices and contests.

  4. Team requirements, i.e. practice, fees, special equipment, and off-season conditioning.

  5. Procedure should your child be injured during participation.

  6. Discipline that result in child’s dismissal from the team.


Communication expected from parents:

  1. Notification of any schedule conflicts well in advance of the date in question.

  2. Specific concerns with regard to a coach’s philosophy, actions, and/or expectations.

  3. Disclosure of other issues as they apply to your child’s participation on the team.


Appropriate concerns parents should discuss with the coach:

  1. The treatment of your child, mentally and physically.

  2. Ways to help your child improve.

  3. Concerns about your child’s behavior.

  4. Concerns about your child’s academic progress.


Issues not appropriate for parents to discuss with the coach:

  1. Playing time.

  2. Team strategy.

  3. Play calling.

  4. Other student-athletes.


There are situations that may require a conference between the coach and the parent. These are to be encouraged when necessary as it is important that both parents and coaches have a clear understanding of each other’s perspective.  If a meeting is necessary, the following procedure should be followed:

  1. The parent should contact the coach, express their interest in a meeting, and pick a mutually agreeable time to discuss the issue.

    1. It is important to remember that we practice the 24 hour rule regarding interaction between parents and staff before and after a practice or contest. These can be emotional times for both the parent and the coach and we ask that there be a period of 24 hours if there is an incident that requires a meeting. This will allow all parties involved time to address the issue properly.

  1. If a conference among the athletic director, coach, and parent is still necessary after the coach and parent have met, the following procedure should be used to help resolve any concerns:  

    1. Call to set up an appointment.

      1. The Jefferson Forest High School telephone number is 434-525-2674.

      2. The Athletic Director’s phone number is 434-525-2674.


Code of Student Conduct

  1. Please refer to the Jefferson Forest High School student handbook for all applicable rules.

    1. Please specifically reference the attendance and discipline section of the student handbook. There are important details that apply to participation in VHSL activities. Attendance is expected every day in every class.

  1. The most important component of involvement in extracurricular activities is to broaden and develop strength of character. It is ultimately the individual that will be held accountable in school and in society. Thus, the athletic department expects student athletes to adhere to all school rules while in and out of competition. The athletic department will use all resources available to identify the needs of our students and positively support them in our quest for academic excellence.

    1. If a student is identified with unacceptable behavior in school, she/he will be identified and targeted for appropriate behavior intervention in the class in question.

      1. If the problem persists, there will be a meeting of teachers, parents, coaches and administration where further corrective action will be agreed upon.

      2. Persistent inappropriate behavior in school can result in the removal of the student from school activities.   

    2. Consistent with VHSL rule 28A-2-3 (2), any student who is under penalty of suspension, or whose character or conduct is such as to reflect discredit upon his/her school, is not considered in good standing.

      1. Any student receiving In School Suspension (ISS) may receive a one game suspension (reviewed on a case by case basis).

      2. A second time in ISS may result in dismissal from the team.

      3. Any student receiving Out of School Suspension (OSS) may be dismissed from the team.

      4. Student athletes will be tracked out of season as well.  Penalties may carry over to the next season, reviewed on a case-by-case basis.

    3. Student-athletes are expected to conduct themselves as ambassadors of the Bedford County Public Schools and to behave with this standard in mind. Students who show appropriate behavior will not only benefit themselves, but also the school system and the perceptions of our school in the community.

  1. Academic achievement is an uncompromised expectation for JFHS students.  Thus, daily attendance, punctuality, and academic accomplishment will be the centerpiece of JFHS athletes.

    1. Consistent with VHSL rule 28A-5-1, students will be required to pass at least five classes in the previous semester to be academically eligible.

      1. See below for specific information regarding VHSL eligibility.

    2. Students will be required to be enrolled in at least five classes for credit in the current semester in which they are participating.

  1. Sportsmanship is a trademark of JFHS athletics. Any athlete, coach, parent, or spectator in violation of VHSL rule 27-11-1 will be subject to disciplinary action by the school.

    1. Flagrant violations of this rule, including physical altercations and other violations that result in ejections per VHSL rules, may result in dismissal from JFHS athletic teams and events as deemed appropriate by the JFHS athletic department and administration.

    2. Our goal is that members of the JFHS athletic community will be modest in victory and gracious in defeat.


College Planning


The process of selecting a college is one of the most difficult and rewarding experiences that a student goes through in high school. This process works best when the student, parents or guardians, guidance counselors, teachers, coaches, and administrators all work together in this process.  It is a long, complicated process that is best when it is started early. The following information can assist in the process of selecting a college or university and preparing for college athletic participation.  This is only a basic guide for navigating the process; a meeting should be held with the student’s professional school counselor to discuss the entire process.  A student athlete interested in attending college and participating in NCAA athletics should obtain a copy of NCAA Guide for the College-Bound Student-Athlete from the Guidance office:

Grades 9 and 10

  1. Pursue academic and behavioral excellence. Make sure you are aware of NCAA sliding scale with regard to eligibility requirements and that your classes are consistent with NCAA guidelines.

    1. Meet with your school counselor to assure your classes are NCAA approved.

  2. Develop a sports resume of athletic achievements including stats, news clippings, etc...

  3. Attend sports camps to increase exposure, improve skills, and to gain contest experience.

  4. Participate on high school teams year round, if possible, to gain a wider perspective, increase strength and conditioning, and create a more impressive resume.


Grade 11

  1. Continue your hard work in the classroom. Make your best effort in school and get the highest grade point average (GPA) possible. Take a strong academic load that is not only challenging, but also meets the NCAA requirements.

  2. Meet with your guidance counselor regarding your interests and the recruitment process. Develop a list of schools with the help of your school counselor, coach, and athletic director.  

  3. Take required standardized tests (SAT or ACT).


    2. Make sure you are aware of the NCAA sliding scale and eligibility requirements.


  4. Continue to develop your athletic resume.

  5. Obtain literature and visit colleges you may be interested in attending.

  6. Work with your coach to evaluate your athletic skills to determine a realistic level of competition.

  7. Attend sports camps during the summer.

  8. Attend financial aid seminars and fill out appropriate financial aid forms in consultation with your school counselor.


Grade 12

  1. Continue to pursue excellence in the classroom.

  2. Request and return college applications as early as possible.  Pay attention to application deadlines.  Work closely with school counselor to be familiar with the application process.

  3. Complete and return financial aid forms paying close attention to deadlines.

  4. Continue to keep your athletic resume updated.

  5. Re-take SAT or ACT tests if necessary.


  6. Contact college coaches to express interest in their school athletic program.  Include your athletic resume and other pertinent information.

  7. Request that your teachers and or high school coaches write letters of recommendation to the colleges to which you have applied.

  8. Be familiar with the NCAA eligibility requirements and the NCAA Clearinghouse.


    2. Meet with your school counselor to make sure you have filled out all appropriate paper work.


NCAA Clearinghouse:  If a student-athlete is planning to enroll in a college as a freshman and wishes to participate in Division I or Division II athletics, he/she must be certified by the NCAA Initial-Eligibility Clearinghouse.  To be certified by the Clearinghouse, you must:

  1. Fill out an NCAA Clearinghouse student-release form (available in the guidance office) and mail or fax the form along with the appropriate fee to the clearinghouse.

  2. Graduate from high school.

  3. Have a core-course grade-point average (based on a maximum of 4.0) and a combined score on the SAT verbal and math sections or a sum score on the ACT based on the qualifier index scale.  The qualifier index scale is available in the guidance office.


Duties and Responsibilities of the Athletic Director


The duties and responsibilities of the Athletic Director:

  1. Responsible for the supervision of all VHSL interscholastic programs.

  2. Secure facilities following all athletic events.

  3. Provide for the efficient handling of all athletic funds with such safeguards as annual budgets, audits, and proper bookkeeping.

  4. Obtain bids and make purchases for athletic equipment consistent with division’s procurement procedures.

  5. Supervise ticket sales, part-time workers, officials, security personnel, and financial expenses for home athletic events.

  6. Submit stipends for coaches, sponsors, and support personnel.

  7. Provide adequate safety provisions in all sports for both participants and spectators and provide a periodic check of all facilities for safety and suitability.

  8. Provide adequate facilities for visiting teams.

  9. Be responsible for the maintenance of buildings and grounds in the athletic areas.

  10. Develop effective relations with outside groups, such as booster associations and others.

  11. Represent the school at athletic meetings—VHSL, district, conference, region, state, and athletic conferences and workshops.

  12. Review the master eligibility lists (MEL’s) of all interscholastic programs to provide compliance with VHSL eligibility standards.

  13. Arrange all varsity, junior varsity, and middle school team schedules and publicize dates, site, and, time of contests.

  14. Make the necessary arrangements for transporting participants to scheduled athletic events.

  15. Maintain a system of inventory and accounting for equipment for all sports.

  16. Establish school rules and policies governing athletic contests in cooperation with the principal and coaching staff members.

  17. Work cooperatively with the principal to ensure that the coaches of all interscholastic teams know their described duties and responsibilities.

  18. Assist the principal in recruiting and staffing athletic positions.

  19. Conduct staff meetings on a regular basis to review policies and procedures.

  20. Be responsible for evaluating the head and assistant coaching staff.

  21. Insist that the success of the program be judged on the merits it offers for participants—values of being a team, discipline, cooperation, responsibility, and good sportsmanship.

  22. Ensure that the ideals of good sportsmanship are practiced at all athletic events.

  23. Plan for seasonal award banquets.

  24. Work with the school custodial staff and maintenance staff to provide appropriate coverage for all events.

  25. Coordinate and supervise fund raising activities for athletic teams.

  26. Establish a positive means of communicating to parents in the event of game and practice cancellations, rescheduled dates, and expected return times from away events.

  27. Be responsible for other duties assigned by the school principal.

  28. Attend weekly Administrative Team meetings.


Duties and Responsibilities of the Athletic Trainer


The duties and responsibilities of the athletic trainer are as follows:

  1. Be responsible to and follow the directions and recommendations of the referring physician for the care, treatment, and rehabilitation of all interscholastic participants.

  2. Aid the Athletic Director in providing adequate safety provisions for participants.

  3. Work cooperatively with the Athletic Director and the school administration to carry out school athletic policies.

  4. Conform to the Virginia High School League, Inc., rules concerning types of legal and illegal protective equipment.

  5. After conferring with the participant’s physician, or in the absence of an attending physician, determine if, when, and to what extent an injured participant can return to practice and competition.

  6. Offer assistance to visiting team to the extent they request assistance.

  7. Maintain the training room, and establish and maintain a sports medicine program in a professional manner as determined by the National Athletic Trainer’s Association.

  8. When possible, train and instruct student staff members to assist the athletic trainer.

  9. Strive to educate coaches and athletic personnel in current methods of first aid and proper athletic training techniques.

  10. Give reasonable paramedical support to all athletic contests.

  11. Maintain a level of professionalism through constant review of literature and continuing education in the athletic training field.

  12. Work with the Athletic Director to determine the acquisition of goods necessary to maintain an adequate athletic training program.


Duties and Responsibilities of Coaches


All coaches are official representatives of Jefferson Forest High School and the Bedford County Public Schools system. Coaches have the responsibility for the guidance of team members. The work of the coach must be an integral part of the educational program through character development, encouragement of academic achievement, and enforcement of school rules and policies. Coaches are expected to:

  1. Know and enforce Bedford County School Board policies, BCPS Athletic Requirements and Responsibilities,  Jefferson Forest High School and athletic department policies, and the rules of the National Federation of State High School Associations and the Virginia High School League, Inc.

  2. Attend VHSL sponsored coaching rules clinics each year. Coaches should contact the Athletic Director and find the dates and location of the appropriate clinic.


  3. Know the rules of their sport. They should provide students with thorough conditioning and comprehensive fundamentals of the sport to ensure safety for the participants. Coaches are responsible for making athletes aware of appropriate safety equipment at all times when participating in a sport.

  4. Report all sportsmanship violations and ejections to the Athletic Director immediately following the contest in which the action occurred.

  5. Give due process to all student-athletes. If a student has particular needs, it is the responsibility of each coach to inform the student, parent, and school administration of the issue at hand and help seek an appropriate remedy. There should be consultation with the student, parent, and administrator before a student is dismissed from a team. If a student-athlete was released from the team the prior year, a documented return to play protocol must be on hand. This includes any type of counseling.

  6. Be responsible for submitting a complete roster of participants trying out for a team to the Athletic Director at the conclusion of the first week of practice. Additions or deletions should be submitted regularly as needed.

  7. At least ten (10) days prior to the first scheduled contest, provide a roster of team members, including managers, to the Athletic Director.  This roster should include the name of participants with uniform numbers listed in order by number, grade in school, and position(s) played.  Coaches should review the completed Master Eligibility List (MEL) to verify its accuracy.  This is an official school document requiring the signature of the principal.  Any add-on to the MEL must also be verified by the head coach.

  8. Keep emergency release forms on hand at all times, especially at away competitions.

  9. The head coach is expected to be available to participate in the team parent meetings each season.

  1. All coaches will conduct preseason meetings on the night predetermined by the coach and Athletic Director.

  2. Coaches will give participants and their parents written copies of team rules and procedures.

  3. A copy of the team rules and regulations will be kept in the athletic department.  Team award guidelines should be discussed at this time.  All written communication with parents should receive prior approval of the Athletic Director.

  4. During the Parent meeting, the coach should emphasize the following to each participant:  

  1. attendance requirements for practice.

  2. proper care of the locker room and equipment.

  3. respect for authority.

  4. good sportsmanship, both in victory and defeat.

  5. report all injuries to the coach or trainer.

  6. school policy on the use of tobacco products, alcohol, and illegal drugs.

  1. Attend all post season meetings pertaining to the selection of District, Conference and Region teams. These meetings rotate between the districts that compose 4A North Region. Please plan ahead as they may be two hours away.

  2. Supervise all participants until their departure from JFHS after practice or games.  No students should be left unsupervised at any time. Student athletes should be dismissed from practice sessions in sufficient time to make the activity buses. Coaches are responsible for their athletes and must supervise them before they leave on the activity bus.

  3. Be responsible for the cleanliness of the bus after use.

  4. Assist the Athletic Director in the preparation of the playing facility for contests.

  5. Assist the Athletic Director in securing the playing facility after a contest.  

  6. Work with and follow the directions of the athletic trainer for injured athletes.  

  7. Do not provide any medication to participants.

  8. Be responsible for issuing proper and safe equipment to each participant.

  9. Coaches should keep an accurate record of equipment issued and make sure that the equipment is returned at the end of a season in an appropriate condition.

  10. Supervise all participants in the locker room before and after practices and at home and away contests.

  11. Be responsible for the practice and game facilities to make sure that these areas are kept clean.

  12. Be friendly and responsive to news media personnel. The head coach is responsible for reporting to local media the home contest results at the conclusion of each event. Athletes, game officials, and opposing teams and coaches should not be degraded in the media at any time. Game results also need to be reported to the athletic director by 12:00 on the morning following an event or by 8:30 a.m. Monday morning following a weekend event.

  13. Report any unsportsmanlike conduct or game ejection to the Athletic Director the night of the event. These events must be reported to the Virginia High School League by the Athletic Director within 48 hours.

  14. Provide the Athletic Director with end of the season awards by the predetermined dates.


Duties for Coaches: Legal Responsibilities


In recent history, case law has defined the role of the coaches, their responsibilities, and legal duties. On a case by case basis, the Courts have ruled on a progression of cases that has defined the relationship between athlete and coach. While these duties may vary from state to state, below is a list of the most established legal duties for coaches:

  1. Properly plan activities.

  2. Provide proper supervision.

  3. Provide proper assessment of athlete’s readiness for practice and competition.

  4. Provide safe physical conditions.

  5. Provide adequate and proper equipment.

  6. Provide proper instruction.

  7. Properly match athletes according to size and ability.

  8. Provide proper conditioning.

  9. Provide proper warning of risks.

  10. Provide proper information on insurance.

  11. Provide appropriate emergency assistance.

  12. Provide an emergency response plan.

  13. Provide proper transportation.

  14. Provide proper selection and supervision of coaches.


In our legal system, anyone can sue another person for negligence.  Waivers signed by students do not protect you from negligence claims. If a case goes to trial, recent precedent has shown that the Court will determine if a person was negligent by making a judgment on the four questions below.

  1. Did you have a legal duty to the injured party?

  2. Did you fail to fulfill this duty?

  3. Was there injury to the party to whom you owed the duty?

  4. Did your failure to fulfill the duty cause the injury?


While the decision will be made in a court of law, recent case law has established that if all four questions are answered yes, the person is highly likely to be found negligent.


Equipment: Distribution and Return

  1. The head coach will personally check out and check in equipment from his/her players at the beginning and at of the end of the season.  

    1. Each participant will sign for all equipment issued.  The head coach is responsible for contacting each participant (and his/her parent) who fails to return equipment or uniforms.  

    2. If repeated attempts to notify/collect fail, a list of names and missing equipment will be turned in to the Athletic Director.  At this point, it will be treated as a discipline referral and handled by the administration.  

      1. Obligation notices can be found in the JFHS bookkeeper’s office and should be submitted to the athletic director at the end of the season.

      2. In the spring, obligation forms should be filled out prior to the end of the seniors last day to ensure the collection of uniforms.  

  1. Head coaches should do the following within 14 days of the last competition date:

    1. Schedule a time to meet with the athletic director for the post season evaluation.

    2. Submit a detailed inventory of the team’s equipment.

    3. Submit a list of students that have not turned in equipment. This is most important for seniors in the spring. Obligation notices for seniors must be filled out before their obligations are cleared through the school bookkeeper.

    4. Submit an evaluation form for each assistant coach.

    5. Each participant is solely responsible for the equipment assigned to that individual and will be held accountable for lost or damaged property.

    6. Athletic equipment and uniforms shall not be used by anyone, at any time, other than for in-season scheduled contests and practices.

    7. Damaged or faulty equipment must be returned immediately to the head coach.


Finances and Fund Raising


Teams are not required to raise funds. However, fund raisers provide an excellent opportunity for team building and the development of critical life skills. All fundraising and purchases must receive prior approval of the school administration and follow specific Bedford County guidelines.  These guidelines include the following:

  1. The request for activity must be received at least one month before the fund raising event. An approved fundraising form must be on file before the event.  Plan ahead.

  2. All money raised through the fund raising project will be held in school accounts specific to the sport that raised the money.  

  3. All money raised through fund raising projects, including concessions sales, must be deposited with the bookkeeper by the next business day. No exceptions!

  4. The spending of any funds must be pre-approved by the Athletic Director.

  5. No disbursements shall be made unless adequately supported by approved invoices, vouchers, and other documents.  All disbursements must be signed by the athletic director.

  6. Coaches cannot make purchases and bring the bill to the athletic department for reimbursement.  All purchases must be made through the Athletic Director. Coaches will be held solely responsible for any unauthorized purchases.

  7. Applications for fundraisers can be found in the main office.

  8. Any monies collected from the student (fundraising or not) must be receipted with a receipt book.  That money is to be turned in to the bookkeeper by the next business day.



Hazing will not be tolerated in any form. It is important to realize that hazing is action taken or a situation created intentionally, whether on or off the school grounds, to produce mental or physical discomfort, embarrassment, harassment, or ridicule.  Such activities may include but are not limited to the following:  

  1. Use of alcohol or other drugs.

  2. Paddling of any form.

  3. Creation of excessive fatigue.

  4. Physical and psychological shock.

  5. Hair cuts.

  6. Morally degrading or humiliating games and activities which are not consistent with school rules, policy, or the regulations of the school district.


Hazing is against the law in the state of Virginia (Virginia Code Section 18.2-56 2000) and is prohibited at Jefferson Forest High School.  Hazing can result in lawsuits and criminal prosecution. A coach can be held individually liable for hazing incidents. Students who engage in hazing activities will be removed from school activities and face disciplinary action.


Injuries and the Training Room


All athletes will be required to have a completed VHSL physical form and a Bedford County Athletic Rules and Regulations form on file in the athletic office prior to any team tryout period. Unfortunately, injuries are a reality during interscholastic athletics at all levels regardless of the amount of precautions taken; such as safe playing conditions, proper coaching techniques, appropriate safety equipment, and the warnings of possible injury. As a result of this reality, Jefferson Forest High School provides for a certified athletic trainer (ATC) to cover practice sessions and interscholastic athletic events. The athletic trainer shall have the responsibility of administering care to injured athletes and making the proper recommendations. When the athletic trainer is not available, the coach will have to assume the responsibility of dealing with injured athletes. The coach should have a basic understanding of first aid, but it is the responsibility of the athletic trainer to assess injuries. If in doubt, an emergency unit should be called to address the situation at hand.


All teams will be issued a first aid kit. First aid kits should be available at all practices and contests. In addition, coaches must carry the Emergency Permission Form section of the VHSL Physical Examination Form. Coaches should follow up all injuries by contacting the athletic director, athletic trainer, and parents of an injured athlete at the earliest possible time.


Athletes that have been instructed to not participate in athletics by a physician will need a note from a doctor to return to practice. All medical documentation must be turned in to the athletic trainer.


The athletic training room will be open after school prior to practice. Athletes reporting to the athletic training room should report immediately after school and sign-in. No athlete is allowed in the athletic training room without the athletic trainer or an athletic training student aide. Basic athletic training room rules are as follows:

  1. Report for treatment/rehab/taping immediately after school unless told otherwise by the Athletic Training room (ATC).

  2. Sign in before being seen by the ATC. It is a first come first serve basis at the discretion of the ATC.

  3. Respect all persons in the Athletic Training Room (ATR).

  4. NO swearing, yelling, arguing, or unpleasant gestures.

  5. NO food, drinks, or cell phones in the ATR.

  6. NO cleats in the ATR, no shoes on the treatment/taping tables.

  7. DO not touch any supplies or equipment (tape, modalities, ice, etc.) in the ATR without permission from the ATC.

  8. If you are not injured or are done with treatment please leave the ATR.

  9. NO horseplay.

  10. The ATC reserves the right to refuse treatment to any athlete due to non-compliance or disrespectful attitude. The head coach and athletic director will be notified.

  11. Ultimately, the athletic trainer is the immediate supervisor of the athletic training room and will be responsible for actions taken in the athletic training room. The athletic trainer will notify the Head Coach and Athletic Director when a student athlete has violated the rules and is at risk of losing the training room services.






Parents are advised to thoroughly research and investigate their insurance plans and the related coverage for school athletics. Health insurance should be provided by the legal guardian through a personal policy. Students who do not have a valid physical are not covered by the emergency VHSL policy. During out of season practices and activities, the VHSL catastrophic insurance does not cover any one.


Locker Rooms


Each coach is responsible for the action of team members in the locker rooms. Coaches must provide supervision in the locker room before and after practice sessions and athletic contests. No participant should be in the locker room unsupervised. The following rules apply to the use of the locker room by student-athletes:

  1. Valuable items and money should not be kept in the athletic locker rooms. Students should avoid bringing these items to school and practice. It is the responsibility of the individual to secure these items. The school will not be held liable for lost or stolen items.

  2. Rough-housing, throwing of towels or other objects, and hazing of other students is not permitted.

  3. All showers should be turned off after use.

  4. Shoes with spikes or cleats may not be worn inside the school.  Shoes with spikes or cleats should be removed and cleaned before entering the building.  

  5. No glass objects are allowed in the locker room.

  6. Equipment should be stored in lockers and locked before leaving the locker room. Equipment is the responsibility of the student to whom it was issued and she/he will be responsible for that equipment until it is turned in to the head coach.

  7. Athletes may not share a locker with another student. Students should never leave items lying on the locker room floor or benches.

  8. Locker rooms should be left orderly at the end of practice. Clothes and equipment should be picked up and stored properly.

  9. Only team members of in-season activities are permitted to use the locker rooms. Students found in the locker rooms without permission to be there will be subject to disciplinary action per school rules.

  10. Lockers must be cleaned out following the last game of each season.

  11. Team locker rooms should not be used to store your gym equipment nor as a dressing area for physical education classes.


Practice Information

  1. All participants must have a current physical, JFHS Athletic Code of Conduct and BCPS ARR form on file before they start practice. There are no exceptions to this rule. Coaches and athletes will be strictly held to this standard.

  2. Practice sessions are scheduled after school and may also be held on Saturdays.  Practice sessions may not conflict with the regular academic school day.

  3. No practice or meetings of any kind may be conducted with student-athletes on Sundays.

  4. Out of Season Practice may be done using the requirements set forth by the VHSL Rule 27-7-1. Out of season practices, conditioning and in season practices are limited to Forest Zone students. Special exceptions may be made for Bedford County students with approval of the Athletic Director.

  5. Each coach shall fulfill VHSL requirements regarding the number of practice sessions necessary prior to the first contest date.


    2. The football team shall have a minimum of 15 and no more than 20 practice days prior to the first contest.  In the first 3 days of practice, the player’s equipment shall be limited to helmets and shoes.  The next 2 days shall be limited to helmets, shoes, and shoulder pads.

    3. Cross country participation requires 20 practice days prior to the first contest.

    4. Golf does not require a practice period prior to the first contest.

    5. All other sports shall have 14 practice days prior to the first contest.

  6. Daily attendance is expected unless absent from school or personally excused by the coach.  

    1. Absences will be grounds for probationary action or dismissal from the team after parents have been properly notified of the issue. Individual athletes must communicate with the coaches about their attendance.  

    2. Coaches should be notified in advance when students will be absent or late because of academic work, appointments, vacation, or visiting colleges.

  7. Please note the BCPS Code of Student Conduct for specific rules regarding attendance.

  8. Student-athletes are expected to be at practice from the beginning of the season unless there are special circumstances that have been communicated in advance to the coach.  A student may not quit one team and then go out for another in the same season, including out of season sports.

    1. Exception:  

      1. A student who is cut from one team after a few days may ask permission of the “receiving” coach to try out.

      2. The student and parent have conferred with both coaches and the Athletic Director prior to the movement.  

  9. Games are customarily scheduled during our Winter and Spring Break vacations. It is impossible to not schedule games during this period. It is the responsibility of the athlete to notify the coach in advance of any absences during these periods. Conflicts with other school functions will inevitably happen. We expect the participant to communicate these conflicts as quickly as possible and notify the coaches as to how this will affect their participation in all involved events.

  10. Students who are suspended will resume practice once they have fulfilled their suspension requirements.

    1. The return to practice will be at the discretion of the coach and/or Athletic Director in accordance with standard school policies and may not necessarily result in automatic reinstatement to the level of participation prior to the suspension.

    2. Students in In School Suspension (ISS) may not participate in VHSL sanctioned events. See the section on VHSL eligibility for specifics.


Sexual Harassment


Sexual harassment is generally defined as any unwelcome verbal, nonverbal, or physical advance of a sexual nature.  It is against the law and will not be tolerated by coaches or athletes.  The following are recommendations for preventing sexual harassment:

  1. Do not engage in excessively personal conversations.

  2. Never use sexually explicit language or tell sexually explicit/off color jokes.

  3. Do not send personal letters, emails, or gifts.

  4. Do not comment on the physical appearance including manner of dress and specific physical attributes of athletes or colleagues.

  5. Avoid to the greatest extent possible physical contact with or touching of another individual. If this is necessary in the course of professional responsibilities, make sure another adult is present and it is done in an open area.

  6. Do not give student-athletes rides home alone or even in groups where eventually only one student will remain in the car alone with the adult.

  7. Do not meet off school property with individual student-athletes. On overnight trips exercise extreme caution and propriety regarding interaction with student-athletes. All school trips must be approved by the administration.


Reporting Harassment:  Any student who is a victim or witness to any personal harassment by another student or school employee should report the incident to an administrator, counselor, teacher, coach, or other staff member immediately. If any student would like to discuss an incident, administrators and/or counselors will be available upon request.  Disciplinary action will be taken and may include a report to the School Resource Officer.  Any coach who is a victim or witness to personal harassment should report the incident to the Athletic Director or a school administrator immediately.


Weather Related Issues


Inclement weather and game administration

It is the responsibility of home/game management to determine whether or not a game will be started.  While this decision is best made in concert with game officials, it is ultimately the game manager’s call.  It is also the responsibility of home/game management to have in place a policy for dealing with thunder, lightning, or other potentially dangerous situations that may or may not be observed or known about by game officials.  The policy should at a minimum, include the following:

  1. Assignment of a staff member to monitor local weather conditions before and during events. 

  2. This individual should be introduced to the officiating crew prior to the game.

  3. An evacuation plan:

    1. Where will teams and officials go? 

    2. Where will fans go? 

    3. This information should be posted and announced, especially when weather could play a role in the ensuing game.

  4. Criteria for suspension and resumption of play. Guidelines provided by the NFHS are as follows:

    1. When thunder is heard, or a cloud-to-ground lightning bolt is seen, the thunderstorm is close enough to strike your location with lightning.  Suspend play and take shelter immediately.

    2. Thirty-minute rule, see below for specifics. Once play has been suspended, wait at least 30 minutes after the last thunder is heard or flash of lightning is witnessed prior to resuming play. Any subsequent thunder or lightning after the beginning of the 30-minute count, reset the clock and another 30-minute count should begin.

  5. Once the game has started, the game officials have jurisdiction and are responsible for making all determinations with regard to actual field conditions.  Game officials are responsible for judging whether a field has become too wet, too muddy, or too slippery to continue play.  School officials work with the game officials to make these determinations.

  6. Officials may not set aside school policies and procedures. Game administrators may not halt games for reasons having only to do with sloppy field conditions. In all cases, officials and administrators should work together to do what is best for the students.



  1. Please follow the “30 – 30 rule”.

    1. Use a 30-second flash to bang minimum. Seek cover in a secure building that has electrical power and plumbing, not any other location.

    2. Wait at least 30 minutes from the last lightning flash before returning to the activity.  This is based on the fact that thunderstorms move at approximately 25 mph.  30 minutes allows the storm to travel approximately ten to twelve miles.


  2. During practices it is the coach’s responsibility to watch for lightning and to remove athletes from the field and seek cover inside a building immediately. As a rule, take no risks. If you are in doubt, the team should be taken inside immediately.

  3. If your team is at an away game, determine the closest safe shelter in the event the outdoor field needs to be cleared.  

    1. A safe shelter is any sturdy building normally occupied or frequently used and has electrical power and plumbing.  

    2. A safe alternative for the team is on the school bus.

  4. Teams which practice at JFHS Sabre Stadium should take shelter in the Field House.

  5. Please visit the VHSL website for updated information on this topic.



Heat and Hydration

As noted on the VHSL website, heat illness and injury can range from a simple muscle cramp to life threatening heat stroke. Catastrophic heat injuries are preventable. The most important components in preventing heat injury are the prevention of dehydration and limiting activity when temperature and humidity make it near impossible for the body to cool through evaporation of sweat.

  1. You will find some important websites found on the VHSL site related to heat and hydration below. Please visit these sites and familiarize yourself with the most recent information related to this topic.

Calculate Today's Heat Index »

VHSL Heat Guidelines
VHSL Fall Practice Guidelines
Heat Index Chart
Heat Safety Information
Importance of Preseason Acclimation (sample letter to parents)


Team Selection


In accordance with our department philosophy, it is our desire to see as many students as possible participate in athletics at Jefferson Forest High School. Coaches are encouraged to keep as many athletes as possible. Obviously, time, space, facilities, equipment, and other factors will place limitations on the size of a team for a particular sport.


It is the responsibility of the coaching staff of an athletic team to choose the members of that team.  Junior varsity and middle school coaches should take into consideration the policies established by the head varsity coach of the team. Prior to the tryout period, the head coach will provide the following information to all candidates for the team:

  1. Length of the tryout period,

  2. Criteria used to select a team,

  3. Number of team members to be selected,

  4. Practice commitment if they make the team,

  5. Game commitment.


When a team cut becomes necessary, a coach should remember the following:

  1. All squad members should have completed a minimum number of practice sessions.

  2. Do not post a cut list. The coach should personally contact all students cut from a team and provide a reason for the action.

  3. Coaches should discuss alternative possibilities for participation in the sport or other opportunities in the athletic program.

  4. If a coach foresees difficulties arising as a result of a squad cut, he/she should discuss the situation with the Athletic Director prior to making the cut.


The VHSL calendar has the first day of practice for winter and spring season beginning prior to the end of the previous season. This may create an attendance issue for an athlete who participates in sports in consecutive seasons. It may also create an issue for the coach of a team for the upcoming season when conducting a tryout and selecting team members. The following guidelines should be followed in these situations:

  1. An athlete must complete the season she/he is currently involved in prior to trying out for a team in the next season. The current season will continue until the team finishes all play, including post-season, and all equipment issued has been returned.

  2. If a coach schedules a preseason meeting with prospective athletes, the meeting should be scheduled so as not to interfere with a practice session of a team currently in season.

  3. The coach of a team for the upcoming season should exercise good judgment when selecting team members. In the event a prospective team member is participating on a team which is in season, the coach should consider the following:

    1. Previous experience

    2. Prior participation and recognition

    3. The abilities and talents of the prospective athlete.

    4. The coach should talk with the athlete, a previous coach, the coach of the team on which the athlete is presently participating and the Athletic Director.

    5. The coach may also attend an athletic contest to observe the athlete.  If a video of a previous season is available, the coach may use this as well.

  4. At no time should an athlete be penalized because he/she is presently participating on another team during a prior season and is unable to attend tryouts and team meetings. It is not considered a penalty if an athlete does not immediately earn a starting role on the team because he/she was not available due to previous athletic participation.

  5. In rare instances, athletes may possess the ability to participate in more than one sport. Coaches should attempt to work out practice and event schedules in such cases. Communications is vital in these rare circumstances.




Transportation is provided for all away games, coaches may not transport athletes without pre-approval by the athletic director. Departure times are determined by the head coach and Athletic Director.  Departure times are set so that they interfere with instructional time as little as possible. The Principal’s and Athletic Director’s approval is required if teams are to be dismissed from classes early. Neither coaches nor students shall ask teachers to dismiss students early.

  1. Only team members on the Master eligibility list, bona fide scorekeepers, managers, and student-aides are permitted on the bus to and from the contest. No other people may ride the bus with the team.

  2. Participants should also return to school with the team on the bus unless there are special circumstances in which case a participant may return from an away contest with his/her parents, and no one else. In that event, the parent must directly request such permission from the head coach in person.  A participant may not return with any other person, unless written permission, signed by the Principal, is given to the head coach. See the coach or Athletic Director for the specific form.

  3. Members of athletic teams are not permitted to drive their personal vehicles to an away JFHS contest in which they are to participate without written permission from their parents that is signed by the Principal.

  4. Participants must provide their own transportation from JFHS to their residence after games.  Each participant and his/her guardian must make arrangements for transportation home so that the participant leaves the high school property promptly after a home contest and promptly after the team’s arrival at JFHS after an away contest.

  5. If students do not use the bus, they must leave schools grounds promptly. Students are not permitted to remain on school grounds after practices or games unless they are in a supervised activity. Unsupervised students are subject to disciplinary action per the Code of Student Conduct.  


Virginia High School League Information


Coaching Rules Clinics

Coaches have the responsibility to attend the VHSL sponsored coaching clinics for your sport if one is offered.  Clinics are offered for the following sports and activities:  baseball, basketball, cheerleading, field hockey, football, lacrosse, soccer, softball, track, volleyball, wrestling, theatre, forensics, and debate.  Please contact the Athletic Director or for the dates of these clinics. The penalties for failure to attend are the head coach shall take a written rules examination; and the school shall be fined $50. The $50 will be paid by the coach if the coach fails to notify the athletic director that she/he is unable to attend one week before the date.


Eligibility Requirements

Jefferson Forest High School is a member of the Virginia High School League, (VHSL), a nonprofit organization created in 1913 that is composed of public high schools throughout Virginia. The VHSL seeks to encourage student participation in sanctioned interscholastic activities. JFHS strictly adheres to all VHSL rules and regulations establishing a codified set of rules that guide the interscholastic athletics and activities. To participate for JFHS, students will demonstrate appropriate behavior in and out of the classroom, and meet the VHSL requirements listed below.

  1. 28A-2-1 Bona Fide Student Rule: The student shall be a regular bona fide student in good standing of the school which he/she represents.

  2. 28A-4-1 Grade Rule: The student shall be enrolled in the last four years of high school, eighth-grade students who passed five 8th grade subjects the past school year and reached the age of fifteen on or before the first day of August may compete on the varsity level.

  3. 28A-3-1 Enrollment Rule: The student shall have been regularly enrolled in the school which he/she represents not later than the fifteenth school day of the semester.

  4. 28A-5-1: Scholarship Rule: The student shall:

    1. For the first semester be currently enrolled in not fewer than five subjects, or their equivalent, offered for credit and which may be used for graduation, have passed five subjects, or their equivalent, offered for credit and which may be used for graduation the immediately preceding year of the immediately preceding semester for schools that certify credit on a semester basis.

    2. For the second semester be currently enrolled in not fewer than five subjects, or their equivalent, offered for credit and which may be used for graduation and have passed five subjects, or their equivalent, offered for credit and which may be used for graduation the immediately preceding semester.

  5. 28A-1-1 Age Rule: The student shall not have reached the age of 19 on or before the first day of August of the school year in which he/she wishes to compete.

  6. 28A-7-1 Transfer Rule: The student shall not have enrolled in one high school and subsequently transferred to and enrolled in another high school without a corresponding change in the residence of his/her parents, parent, or guardian.

  7. 28A-6-1 Semester Rule: The student shall not have been enrolled in the last four years of high school for a period of more than eight consecutive semesters, beginning with the semester in which he/she was enrolled for the first time in the ninth grade. The eight consecutive semesters shall be counted continuously from that point, regardless of whether or not he/she remains continuously enrolled in school.

  8. 28B-3-1 Athletic Participation/Parental Consent/Physical Examination Rule: The student shall have submitted to the principal of his/her school, prior to becoming a member of any school athletic squad or team, League Form No. 2 (Athletic Participation/Parental Consent/Physical Examination Form), completely filled in and properly signed, attesting that he/she has been examined and found to be physically fit for athletic competition, and that his/her parents consent to his/her participation.

  9. 28B-4-1 Awards Rule: The student shall not have accepted nor accept from any source whatsoever, in recognition of or as a reward for his/her athletic skill, any award other than letters, medals, charms, cups, plaques, letter sweaters, or similar trophies, or any award of value other than intrinsic value. These listed awards may be accepted only when presented or approved by his/her school, or when earned in VHSL sanctioned meets or tournaments.

  10. 28B-6-1 Independent Team Rule: During the sports season for the relevant sport, a student may, while a member of a school squad or team engaged in interscholastic sports, become a member of or participate with an organized team in the same sport which is independent of the school’s control as long as such participation does not conflict with the scheduled activities of the school squad or team.

  11. 27-11-1 Sportsmanship Rule: Member schools are required to conduct all their relations with other schools in a spirit of good sportsmanship. Acts which are prima facie evidence of failure to abide by this rule as those which are noted below and others of a similar nature which transgress the usually accepted code for good sportsmanship.

  12. 27-11-4 harassment of game officials.

  13. 27-11-5 failure of a school to use every means at its disposal to impress upon its faculty, student body, team members, coaching staff and officials the values of sportsmanship in the preparation for, and the conduct and management of interscholastic contests.


PENALTY: Athlete – any athlete who in protest lays hands on or attempts to lay hands on an official may be declared ineligible by the League or by his/her principal for up to one year. Any athlete who strikes an opponent, a coach, or a spectator during or following an athletic event may be declared ineligible by the League or his/her principal for a specified period of time up to one year depending on the seriousness of the act. The basis for this policy statement is that a member school shall not be represented by any student whose conduct reflects discredit upon his school.


Out-Of-Season Practice Rule

The Virginia High School League, Inc. does permit organized practice sessions (rule 27-7-1) outside of the dates outlined in the League athletic calendar (see Practice Sessions).  

Effective August 1, 2011 all athletic teams are restricted from any organized activities during designated “dead periods.”  Out-of-season dead periods shall be 10-day periods beginning with the first permissable practice date of sports season as published in the VHSL Calendar.  A summer “dead period” for all athletic teams shall be week of July 4th on the standardized calendar.  During dead periods, no coaching, observing or contact between a coach(s) or player(s) may occur in the sport involved.  There may be no practice, open facilities, weight training/conditioning, out of season league(s) or membor school sponsored clinics/camps.  Outside of dead periods, activities may occur on any day except Sundays. Schools, districts and/or regions may impose more restrictive guidelines. VHSL catastrophic insurance is not applicable to any out-of-season activities.  

All participants are required to have an up-to-date physical on file before participating in any open-gyms, weight lifting/conditioning, try-outs or out-of-season practice.  Schools are allowed to organize conditioning training and have open gyms.  These programs must be advertised and open to all Jefferson Forest High School students and not just prospective team members. These programs are limited to qualifying students at Forest Middle and JFHS.  Coaches may also organize sports camps open to the public.  The atheltic director should be notified of all conditioning sessions or camps before they can be held.  If a school violates the VHSL out-of-season practice rule, sanctions may be issued, including a $200 fine. Also see Appendix 6 in the VHSL hand book for clarification.


Athletic Ticket Prices and Season Passes


Admission prices charged for athletic events at Jefferson Forest High School are set according to the policies established by the Seminole District, Conference 24 and Region 4A North. In the event of a double header, the varsity price prevails.  Students participating on athletic teams during the same season will be freely admitted if they identify themselves and the sport they are playing.  Rosters will be available to prove their participation.  At football games, these students should enter through the pass gate.


Season passes may be purchased at a savings for all regular season events. Jefferson Forest High School season passes are only good at home athletic contests. They will not be accepted at away games.  

*All discount cards and passes (except for VHSL recognized state passes) will not be accepted for district, conference, regional and state playoff events.


Jefferson Forest High School Sport Passes

$40 for Student Pass for all seasons,  $125 for one person for all seasons, $240 for family pass for all seasons,   $70 for one person for one season         $160 for family pass for one season

Lifetime Cavalier Gold Card $50.00

This pass is for any JF fan who is 64 years of age or over. It will allow you to attend all JF home athletic events for as long as you choose. This card is not transferable.



What is a Concussion?

A concussion is a brain injury. A concussion can be caused by a blow to the head or body which causes the brain to move rapidly inside the skull. Concussions affect the metabolic processes of the brain. This just means that the chemicals are not reacting with each other the way they should. All concussions are a serious medical concern, even “getting your bell rung.” MRI’s and CT’s are good for ruling out more time sensitive injuries such as bleeding in/around the brain or a skull fracture, however they cannot show a concussion.

A concussion is a brain injury.

    All concussions are serious.

    Concussions can occur without loss of consciousness.

    Concussions can occur in any sport.

Signs and symptoms of a concussion can show immediately or may not show up for days or weeks later. If an athlete reports any symptoms of a concussion or you recognize any signs, seek medical attention as soon as possible.


Observed Signs                        Reported Symptoms

Athlete appears dazed or confused                Complains of headache or pressure

Does not understand simple instructions                Nausea or vomiting

No short term recall                        Problems with balance or dizzy

Cannot recall date, location, sport, name, etc            Double or blurry vision

Moves clumsily                            Sensitivity to light

Slow to answer questions, if at all                Sensitivity to noise

Loses consciousness (even briefly)                Feels sluggish or in a fog

Behavior or personality changes                    Concentration or memory problems

Cannot recall events pre injury                    Complains of ringing in the ears

Cannot recall events post injury


Return to Play

Concussions can be a life threatening injury and should be treated with care. Some signs and symptoms will resolve immediately others will linger for days or weeks. It is important that the athlete does not return to play before he/she is completely healed from the concussion.. If an athlete obtains a second blow to the head before he/she is healed from the initial brain injury then the possibility of long term effects is greater and there is a chance of incurring Second Impact Syndrome (SIS). SIS is considered the events that occur after the second concussion which may cause brain swelling, long term effects on brain function and can be fatal. Please refer to the BCPS Athletic Requirements and Responsibilities for a complete set of guidelines for concussions, symptoms, and return to play guidelines.


Repeated Concussions

After an athlete sustains one concussion, they are more likely to sustain a second one, compared to others that have not been concussed. Repeat concussions, even when mild, can increase the risk of post-concussive symptoms, such as headaches, memory loss, difficulty concentrating, etc.

Please see the following links for more information.  Video: Outside The Lines on ESPN


Jefferson Forest High School


Student Athletic Handbook: 2016-2017


The Athletic Handbook was developed to inform parents and athletes of policies, procedures and expectations for involvement in the sports programs in the Bedford County Public Schools.


In an effort to reduce paper usage in the school system we encourage everyone to access the full handbook in one of the following locations:


You may also request a copy of the Handbook from the school by:

  • emailing Ben Martin at

  • calling 434-525-2674


All athletes, managers and parents must sign this form indicating that you have read the Athletic Handbook online or have received a hard copy from the school and that you have read, understand and agree to abide by the rules and regulations set forth in this handbook. All rules become effective the first day of tryouts and are in effect until the end of the school year.


Please return this page, including the completed medical information on the back of this page, to your coach.




_______I have received a copy of the Athletic Handbook online or


_______I have received a hard copy of the Athletic Handbook from the school for the 2016-17 school year.


As evidenced by my signature on the back of this sheet, I have read, understand and agree to abide by the Bedford County Public Schools rules and regulations for students participating in VHSL programs. As the parent/guardian, I agree to cooperate with school officials in managing my child’s conduct while participating in student activities.  
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